of the Southeast Brangus Breeders Association
By-Laws As Amended of September 24, 2021
Purposes of the association shall be:
(1) To promote, in any and all ways, interests of Brangus Breeders in the southeast.
(2) To increase the number of Brangus Breeders, IBBA and SBBA members.
(3) To do in any and all ways things necessary to advance the prosperity of members of SBBA
(4) To serve as a focus for social interests and as a forum for educational programs for members of SBBA.
Section 1 - Director of Association
The control of the property and business of the Association shall be and same is vested in a Board of Directors composed of twelve (12) active members, or such other number as may be fixed at any duly convened Annual Meeting of the membership.
Section 2 - Terms & Eligibility of Directors
The Directors shall be elected by the active members of the Association for a term of three years or until their successors are duly elected and qualified. Directors shall be elected in classes of four (4) each year assuring continuity of membership over time. When any Director has served two (2) consecutive terms, he/she shall not be eligible for re-election as a Director until at least one (1) year after the expiration of the second term. However, serving a partial term shall not apply to eligibility of a Director to serve two (2) complete terms. Regular or special meetings of the Directors may be held at such time as the Board of Directors may from time to time determine, upon such notice as shall be provided herein.
Section 3 - Meeting of Directors
Meeting of Directors shall be held annually in conjunction with the annual membership meeting. At such meeting, the Directors shall receive reports of officers and transact such other business as may come before them. A majority of the Directors shall constitute a quorum, and the vote of a majority of those present in person shall constitute a binding act of the Association. Other meetings of the Directors may be from time to time as designated by them. Notice of the Annual Meeting shall be given by the Secretary to all the Directors at least thirty (30) days prior to the meeting, but failure of the Secretary to do so will not vitiate any Annual Meeting. Special meetings of the Board of Directors to be held may be called by the President and in his/her absence by the Vice-President, or by any five (5) members of the Board. By unanimous consent of the Directors, special meetings of the Board may be held without notice, at any time and place.
Section 4 - Vacancies in Board of Directors
Vacancies in the Board of Directors may be filled at any regular meeting of the members of the Board or at any special meeting thereof called for that purpose. If there is a vacancy in the Board of Directors or any office, the Board may appoint a replacement to serve until the next annual meeting, at which time the Nominating Committee would recommend a replacement for the unexpired term. The Board shall have the power to remove any director, officer, or employee by a majority vote of the Directors.
Section 5 - Absence from Meetings
Failure of any Director to attend meetings for a period of two successive meetings (unexcused), shall be cause for the Board of Directors to declare such office vacant, and said Board may appoint a successor as specified in Section 4 of this Article.
Section 6 - Compensation of Directors
Directors, as such, shall not receive any stated salary for their services.
Section 1 - Time, Place, & Notice
The Annual Meeting of the active membership shall be held at such time and place as may, from time to time, be fixed by the Board of Directors. Notice of the annual meeting shall be communicated to each member of the association at least thirty (30) days prior to the date of the SBBA general membership meeting. Special meetings of the active membership may be called by the President from time to time, and special meetings may be had from time to time when called by not less than twenty (20)% of such active members then in good standing; provided that any such call shall be in writing, shall be signed by not less than twenty (20)% of the then active membership in good standing, and that such notification call be presented to and, lodged with the then President or Secretary not less than forty (40) days prior to the date for which any such meeting is so called. Notice of all special meetings shall be communicated to the active membership at least thirty (30) days prior to the date of any such meeting.
Section 2 - Presiding Officer
The President shall preside at all meetings, if present, but in his/her absence, or failure or refusal to preside, the Vice-President shall preside. In the event the President and Vice-President are absent from said meetings, or fail or refuse to preside, then, the Immediate Past President shall preside.
Section 3 – Voting
At every such meeting, each active member of the Southeast Brangus Breeders Association, in good standing, present in person, shall be entitled to cast one vote.
Section 4 - Quorum
A quorum for the transaction of business at any meeting shall consist of not less than twenty (20) % of all active members then in good standing, present in person. The vote of a majority of those present in person shall constitute a binding act of the Association.
At any duly convened regular or special meetings of the active membership, at which a quorum is present, any member in attendance shall have the right to lodge a written complaint against any director and/or officer and seek his or her removal. Such complaint shall specify the charges against the person or persons complained of and shall specifically request removal from office and shall be signed by the active member presenting same. Upon its presentation, the presiding officer shall read such complaint aloud, and refer it to the next regular meeting of the active membership for action. At the next regular active membership meeting, such complaint shall be fully presented and acted upon by vote of those present. If two-thirds or more of those present at such regular meeting vote to remove from office the party or parties complained of, each such party shall thereupon stand removed from office.
The officers of the Association shall be elected for a two (2) year term and shall be President, Vice president, Secretary and Treasurer. The Secretary and Treasurer may be the same person at the pleasure of the general Membership. One must be a member of the Board of Directors to be eligible for the office of President and Vice-President. The general Membership shall vote on the offices of President, Vice-President, Secretary and Treasurer. The Board may appoint such other officers, agents, and employees as it shall deem necessary, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by the Board. The salaries of all officers and agents of the Association shall be fixed by the Board of Directors.
Section 1 - Executive Committee
The President, Vice-President, Secretary, Treasurer, and immediate past president shall constitute the Executive Committee. This committee shall meet at stated times, or on notice to all by the President or any two or more of the other members. During the intervals between meetings of the Board of Directors, such Executive Committee shall represent the Board of Directors in all matters concerning the interests and the management of the business of the Association, and generally perform such duties and exercise such powers as may be directed or delegated to it by the Board of Directors from time to time. The Board may delegate to such committee authority to exercise all the powers of the Board, while the Board is not in session. This committee shall keep regular minutes of its proceedings and report the same to the Board of Directors, when required.
Section 2 - Advertising, Public Affairs, and Public Relations
This committee shall be responsible for developing media flow charts (designate advertisement for the year), designing, and distributing advertisements, and coordinating billing with SBBA Treasurer. This committee shall maintain and assist with providing the SBBA promotional booth at any member state Cattlemen's Association convention that requests assistance or other designated shows that may arise. This committee may secure spaces for a booth, order proper literature from IBBA, secure people to staff the booth, set-up and tear-down the booth. This committee shall distribute information pertaining to public relations to the membership of the SBBA.
Section 3 - Awards
This committee shall collect all nominations for annual awards and select winners (with committee members). Awards include SBBA Award of Excellence, Achievement Award and Hall of Fame.
Section 4 - Budget and Finance Committee
This committee shall recommend investment opportunities for SBBA treasury and prepare-a budget: The final budget shall be approved at the first Board of Director's meeting of each new year. The Vice President shall chair this committee.
Section 5 - Auction
This committee shall secure items for auction during the annual fall meeting. It shall encourage buyers and bidders and arrange for the collection of money, sale order, and auctioneer.
Section 6 - By-Laws
This committee shall review By-Laws on an annual basis and present recommendations to the membership for necessary changes or additions. The immediate past president shall chair this committee.
Section 7 - Education and Breed Improvement
This committee shall be responsible for securing speakers, when needed, on education and breed improvement topics at - SBBA events.
Section 8 – Membership
This committee shall generate ways to maintain and increase membership.
Section 9 - Nominating Committee
This committee shall consist of the three (3) most recent past presidents who are active members. The immediate past president shall serve as chair. This committee is responsible for recommending a slate of officers and directors to fill vacancies at the annual meeting.
Section 10 – Southeast Regional Junior Brangus Show
This committee shall plan and execute the annual Southeast Regional Junior Brangus Show. Responsibilities include securing show facilities and hotels, distributing entry forms, compiling show program, ordering trophies/ribbons, securing donations, securing judges, and executing show. All funds collected for entry fees and donations/funds raised shall be deposited in a "Southeast Junior Brangus account" for said purpose. All disbursements related to the show shall come from said account. This committee must maintain an annual balanced budget. Such budget must be submitted to the SBBA for approval and oversight.
Section 11 - Southeast Sales Committee
The manager for the sales conducted under the authority of the southeast sales committee shall not be on the SBBA sale committee, or on the SBBA nominating committee. This committee shall solicit proposals for sales management of all SBBA sponsored sales for selection by the Board of Directors. If the sales management contract specifies that SBBA manages the funds of such sale, the SBBA treasurer shall be included on this committee. This committee shall be responsible for overseeing all sales including selection of cattle, rules of sale, finances of sale, distribution of entries, follow-up after sale and distribution of sale proceeds. All funds collected for consignment fees and proceeds from all sales shall be deposited in a separate escrow account for that purpose. All disbursements related to the sale shall come from that account, thus creating a zero balance at the conclusion.
Section 12 - Scholarship
This committee shall oversee the scholarship program to include application process, selection process and securing information for scholarship payment.
Section 13 - Website and Multimedia
This committee shall oversee the SBBA website and multimedia.
Section 14 - Limit on Authority
No officer, agent, or representative of the Association will have authority to incur or create any bill or obligation on behalf of the Association until same has been authorized by the Executive Committee or by the Board of Directors.
No officer, agent, or representative of the Association shall have authority to pay any bill or expense or dispose of any funds of the Association unless the payment of such bill or expense or disposal of such funds has first been authorized by the Executive Committee or by the Board of Directors.
The President shall be the chief executive officer of the Association. He/she shall preside at all meetings of the directors and all meetings of the members pertaining to the business affairs of the Association and shall see that all orders and resolutions of the Board are carried into effect.
Section 1 -The President shall execute bonds, mortgages, and other contracts on behalf of the Association.Section 2 - The President shall be an ex-officio member of all standing committees and shall have the general powers and duties of supervision and management usually vested in the office of the president of an association.
The Treasurer shall have the custody of the Association funds, excluding escrow accounts, and shall keep full and accurate accounts of receipts and disbursements in books belonging to the Association and shall deposit all monies in the name and to the credit of the Association, in such depositories as may be approved by the Board of Directors or Executive Committee. All banking accounts shall have two (2) signatures on file (being the Treasurer and the President.)
Section 1 - He/she shall disburse the funds of the Association as may be authorized by the Executive Committee, taking proper vouchers for such disbursements and shall render to the President and directors, at the regular meetings of the Board, or whenever, they may require it, an account of all his/her transactions as Treasurer and of the financial condition of the Association.Section 2 - The Treasurer and the President shall give the Association a surety bond if required by the Board of Directors, in a sum and with a surety company satisfactory to the Board, for the faithful performance of the duties of office, such cost to be paid by the Association. In the case of death, resignation, retirement, or removal from office, all books, papers, vouchers, money, and other property of whatever kind in his/her possession or under his/her control shall be surrendered to the Association.